Safeguarding Your Essential Communications: A Guide to Email Security

In our increasingly digital world, email has become an indispensable tool for communication. Whether it's for personal correspondence or professional matters, the security of our emails is paramount. 91% of cyber attacks start with an email and these emails keep evolving, becoming more clever and difficult to keep track of.

Here's a comprehensive guide to ensure your email security is rock solid.

1. Change Unique Passwords, and Change Often

It can seem tedious and like a chore that can wait, but the foundation of email security lies in having a robust password. This is a simple way you can take ownership of your inbox security and avoid a breach. Just as your software needs to remain up to date, you can’t let your password become stagnant and prone to compromise. Creating complex passwords includes a mix of uppercase letters, lowercase letters, numbers, and special characters. Avoid using easily guessable information.

2. Enable Two-Factor Authentication (2FA):

Two-factor authentication adds an extra layer of security by requiring a second form of verification, usually a code sent to your mobile device. This ensures that even if someone gains access to your password, they still can't log in without the second authentication step.

3. Beware of Phishing Attempts:

Phishing attacks are among the most common email threats. Be skeptical of unexpected emails, especially those requesting sensitive information or containing suspicious links. Verify the sender's email address and avoid clicking on links or downloading attachments from unknown sources.

Did you know there are 13 types of email threats? From spam, malware, data exfiltration, URL phishing, scams spear phishing, extortion, domain, brand impersonations, email compromises, conversation hijacking, lateral phishing and account takeovers.

4. Keep Software and Antivirus Programs Updated:

Ensure your email client, operating system, and antivirus software are up to date. Developers frequently release updates to address security vulnerabilities, and keeping your software current is an effective way to protect against potential threats. This can be hard to keep up with as a pharma organization. That’s why IT MSP’s are essential to pharma organizations.

5. Encrypt Sensitive Information:

When sending confidential information via email, consider encrypting the message. Encryption converts the content into unreadable text, which can only be deciphered by the recipient with the appropriate decryption key.

6. Regularly Monitor Your Account:

Stay vigilant by regularly checking your email account for any suspicious activity. If you notice unfamiliar logins or unexpected changes, take immediate action to secure your account.

7. Educate Yourself and Your Team:

If you're part of an organization, ensure that everyone is educated about email security best practices. Conduct training sessions to raise awareness about potential threats and the importance of following security protocols.

For further educational material you can download our KnowB4 guide.

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